Official attendee guide · Revised October 2026
Attendee Sponsorship Guide
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Step one: register
Sponsored free General Admission is available
Standard General Admission is $19.99 before Eventbrite fees. If the registration fee would create financial hardship, choose a sponsored free ticket on the honor system; it includes the full educational program. VIP and Platinum upgrades are optional. Save your Eventbrite confirmation and use the same registered email to join the Hub — registration comes before Hub access.
Conference organizers do not reimburse attendee travel or lodging. Saturday lunch is included at every registration level; budget for other meals, travel, lodging, and local transportation.
What your sponsors are investing in
Your weekend
- Law school admissions strategy
- Financial aid and scholarship know-how
- LSAT and bar exam preparation insight
- One-on-one time with law school recruiters
- Mentorship from law students and lawyers
- A national network of aspiring lawyers
Your sponsorship game plan
1. Build your budget first
2. Start with your school
3. Tap your organizations
4. Go to the legal community
5. Invite your circle
6. Give back and follow up
Your countdown
- Start now — Register, draft your budget, and make your first requests.
- This week — Get quotes. Reserve suitable options as funds and plans allow.
- Next 1–2 weeks — Follow up, confirm payment timing, and close any funding gap.
- Before departure — Reconfirm travel, lodging, activity signups, and receipts to keep.
Book as early as your funding and plans allow. Check cancellation terms. Follow up politely after 5–7 business days, and respect each person's decision. Small contributions add up.
Make the ask — and give back
The 30-second ask
What you can offer in return
- Campus or community presentation
- Written report with agreed receipts
- Public thanks only with permission
- Peer mentoring for other aspiring lawyers
- Volunteer time and tasks you can realistically deliver
- Personal thank-you with an appropriate conference photo
Tips that get a yes
- Name an amount, then welcome any gift.
- Show what you're putting in yourself.
- Explain why their help makes it possible.
- Ask in person; follow up in writing.
- Ask for a lean trip, never a luxury one.
- Say thank you within 48 hours.
Agree on payment before funds are sent
Asking family & friends
Be personal, be specific, make giving easy
- Start with a conversation — call or talk in person before posting.
- Be specific: what the event is, when, what it costs, what you've put in.
- Offer one simple way to give; $10 and $20 gifts add up.
- Ask your pastor or group leader about an announcement.
- Share progress updates as you get closer.
- Thank each giver personally — publicly only with permission.
Sample social post
Adapt the ticket language to your actual registration. Check crowdfunding fees and withdrawal timing before setting your goal.
Build your trip budget
Worksheet
List registration or optional upgrades and fees, round-trip travel and baggage, every hotel night and taxes, local transit or parking, meals not provided, printing, and a contingency reserve. Your funding gap = total trip cost − funds secured. The PDF includes a printable worksheet.
Sample group budget — 10 attendees, Wednesday–Sunday
- Rental van, 5 days including insurance and taxes: $750
- Round-trip gas and tolls: $250
- Hotel, 3 rooms × 4 nights at $219: $2,628 + hotel taxes
- Parking allowance: $240; local transit: $250
- Meals not provided: $1,000
- Contingency reserve: $300; sponsored registration: $0
- Planning total: $5,418 + hotel taxes · about $542 per attendee + taxes
Sample individual budget — flying in, sharing a room
- Round-trip economy flight: $300; airport transfers and local transit: $40
- Half a $219 room: $328.50 for 3 nights or $438 for 4 nights, before hotel taxes
- Meals outside Saturday lunch: $75 for 3 nights or $100 for 4 nights
- Baggage / other travel fees: $25; contingency reserve: $75
- Sponsored registration: $0
- Planning total: $843.50 for 3 nights or $978 for 4 nights, plus hotel taxes
Figures are illustrative, not quotes or guaranteed rates. Three nights means Thursday–Saturday; four means Wednesday–Saturday. Wednesday arrival may be needed for Thursday morning tours — check the latest schedule. Add any selected paid ticket or upgrade and actual fees. Confirm vehicle capacity, driver eligibility, room occupancy, and school travel rules; plan separately for deposits or card holds.
Get the money in time
- Ask how it will be paid — check, direct payment to a vendor, or reimbursement.
- Ask whether your school's travel office can book for you.
- Know the deadlines; funding requests are often due weeks ahead.
- Book refundable or free-cancellation options until funding is confirmed.
- Keep every receipt.
- Have a backup plan if reimbursement comes after the trip.
Stretch every dollar
- Book early — fares and rates climb as November approaches.
- Take the bus or Amtrak to Boston's South Station.
- Compare budget carriers and fly off-peak.
- Share a room — find roommates through the Hub.
- Stay near the T: Harvard Square is on the Red Line; BU Law is on the Green Line.
- Carpool, choose value lodging, and set a daily food allowance.
Earn part of your travel budget
Sample letters
Student group, individual, and thank-you letters
The PDF includes three ready-to-edit letters: a student-group request, an individual request, and a thank-you & report letter to send within two weeks of the conference. Replace every [bracket] and attach your budget.
After the conference
- Within 48 hours — quick thank-you text or email with one photo.
- Within 2 weeks — send your thank-you and report letter.
- Within a month — deliver what you promised (talk, report, or post).
- Keep in touch — update sponsors when you apply and get admitted.
Photo etiquette: ask before photographing people up close, and get permission before tagging or posting others.
Questions?
Contact the conference team
Source: the official 2026 Attendee Planning Guide. Details may change — rates and access should be rechecked before travel. The National Black Pre-Law Conference and Law Fair is not affiliated with Harvard University or Boston University.